How to Write a Simple Cover Letter
A four-paragraph structure, a copy-and-paste template and an example you can adapt in minutes.
A cover letter explains in a few paragraphs why you want this job and why you are a good fit. It does not repeat your CV — it connects your best evidence to the employer's needs. Here is a simple structure that works for almost any role.
The 4-paragraph cover letter structure
- Opening: the role you are applying for and one sentence on why you are a strong fit.
- Why you: two or three achievements that match the job's main requirements.
- Why them: what attracts you to the company, showing you have done your research.
- Close: a confident call to action and thanks.
Copy-and-paste cover letter template
Dear [Hiring Manager's name],
I am applying for the [Job title] position at [Company]. With [X years] of experience in [field] and a track record of [key achievement], I am confident I can help your team [goal from the job advert].
In my current role at [Company], I [achievement with a number]. I also [second achievement relevant to the job]. These experiences have strengthened my skills in [skill 1], [skill 2] and [skill 3], which your advert highlights as essential.
I am particularly drawn to [Company] because [specific reason — product, values, growth, recent news]. I would welcome the chance to bring [your strength] to [team/department].
Thank you for considering my application. My CV is attached, and I would be glad to discuss how I can contribute.
Kind regards,
[Your name]
[Phone] · [Email]
Example: simple cover letter for a customer service role
Dear Ms Khan,
I am writing to apply for the Customer Service Executive role at Horizon Telecom. In three years at City Mobile, I handled an average of 45 customer queries a day while maintaining a 96% satisfaction rating, and I would love to bring that experience to your Dubai support team.
At City Mobile I introduced a shared FAQ document that reduced repeat calls by 20%, and I trained four new joiners on our CRM. I am fluent in English, Arabic and Urdu, which your advert lists as a priority.
Horizon's focus on fast, friendly support — and your recent expansion into home broadband — is exactly the kind of growing environment I am looking for.
Thank you for your time. I have attached my CV and would be happy to talk further.
Kind regards,
Ahmed Raza
Tips to make it stand out
- Write a new letter for every job. Change at least the opening, the achievements you highlight and the "why them" paragraph.
- Address a real person when you can find the hiring manager's name on LinkedIn or the company website.
- Lead with your strongest point instead of "My name is…".
- Use numbers to show results, just like in your CV.
- Match the design of your CV — same fonts and colours look professional.
- Proofread carefully, especially the company name.
Create a CV to send with your cover letter.
Use the Professional template